Hancock County Property Records Database

Hancock County property records are maintained by the County Recorder's office in Greenfield, Indiana, which serves as the official keeper of all real property instruments filed in the county. Deeds, mortgages, liens, releases, plats, and other recorded documents affecting land in Hancock County are indexed and stored here as permanent public records. The Recorder's office in Greenfield provides public access to these records in person, and property tax and assessment data is available online through county and state tools. Hancock County also offers free property fraud protection services to alert owners when documents are recorded against their property.

Hancock County Recorder's Office

The Hancock County Recorder is Marcia Moore. You can reach the office by phone at (317) 477-1142. The Hancock County Recorder's website provides information on office procedures, what documents the Recorder holds, and how to request copies or access records. Staff handle new document submissions, index maintenance, and certified copy requests during regular courthouse hours in Greenfield.

The Recorder's duties are set out in IC 36-2-11, Indiana's statute governing county recorders. That law requires the office to record, index, and preserve all properly submitted instruments. The record is public. The office cannot provide legal opinions, interpret documents, or conduct title searches. As the Recorder's office notes, staff are prohibited from rendering legal opinions or doing public records or title searches because they are not bonded, licensed, or insured for such work.

The Recorder also clarifies an important distinction: the office does not maintain Plot Plans or Blue Prints of homes. What it holds are Plats, which are drafted maps of subdivisions created before any structures are placed on the property. If you need a copy of an actual building plan, that would be held elsewhere. Copies of deeds are available from the Recorder at $1 per page, and most deeds are one or two pages long.

The Hancock County Recorder's website is shown below. It covers office procedures, contact information, and details about the records the Recorder maintains.

Visit the Hancock County Recorder's page for current office hours and instructions for requesting copies or submitting documents for recording.

Property Fraud Protection in Hancock County

Hancock County offers two free property fraud protection services to alert property owners when documents are recorded against their property. The first is Doxpop, which provides email alerts when new documents are recorded in Hancock County that involve your name or parcel. Setting up alerts through Doxpop is free. The second is Equity Protect, which is also free to sign up for and offers additional protection options beyond basic notification.

The Recorder's office is clear that neither service guarantees fraud prevention. "Hancock County Government nor the Hancock County Recorder guarantees the performance of either Doxpop or Equity Protect to prevent fraud or a crime by a perpetrator." The services are a monitoring tool, not a guarantee. That said, early notification of unexpected recordings is one of the best ways to catch deed fraud before it causes lasting harm.

A specific fraud warning is worth noting. If you receive mail stating "Deed Processing Notice," contact the Recorder's office at (317) 477-1142 before acting on it. Hancock County is not sending out such notices. A copy of your deed is available from the Recorder for $1 per page if you want to verify what is on file. Do not pay any fee demanded by an unsolicited mailing without first checking with the Recorder.

Note: Property fraud alert services through Doxpop and Equity Protect are free and available to all Hancock County property owners. Sign up through the Recorder's office or the service websites directly.

Search Hancock County Land Records Online

The Hancock County public records search page provides access to online search tools for Hancock County recorded documents and other public records maintained by the county. It is the starting point for online property record research in Greenfield. The Hancock County property tax and assessment records page gives direct access to parcel-level tax and assessment data for properties in the county.

For statewide searches, Doxpop covers Hancock County recorder records and lets you search by party name, document type, and date range. County GIS mapping tools are also available and can show parcel boundaries, ownership, and assessed values for Greenfield and other areas of Hancock County.

The Hancock County public records search page is shown below. It provides links to online search tools for recorded instruments and other county records.

Use the Hancock County public records search portal to find deed records, mortgage filings, and other instruments recorded with the Recorder in Greenfield.

Recording Requirements and Fees in Hancock County

Hancock County follows Indiana's uniform recording standards. All instruments must be notarized. Each signer's name must be typed or printed directly below their signature, matching it exactly. A "Prepared by" statement is required on every document. White paper only, not larger than 8.5 by 14 inches, minimum 20-pound weight. Top and bottom margins on the first and last pages must be at least 2 inches. Side margins must be at least half an inch. Font must be 10-point or larger in black ink.

Non-conforming documents carry an extra $1 per page fee. Under IC 32-21-2, Social Security numbers must be removed before submission. All deeds must include a legal description and the grantee's mailing address. The Sales Disclosure form must accompany every deed. Statewide fees apply: deeds cost $25, mortgages $55, most other instruments $25, releases and assignments $25 each. Oversized pages over 9 by 15 inches add $5 per page. Copies are $1 per standard page and $5 for larger sizes. Certified copies add $5.

The standard Indiana three-step deed process applies. Start at the County Assessor for review and stamping. Then go to the County Auditor for endorsement. Finally bring the deed to the Recorder for recording. Fees are collected at both the Auditor's and Recorder's offices. Missing any step will delay recording.

Hancock County Property Tax and Assessment Records

Property taxes in Hancock County are governed by IC 6-1.1, which covers assessment, billing, and appeals for all Indiana property. The County Assessor sets assessed values for all parcels in Greenfield and the surrounding areas. Those values drive the annual tax bills. Owners can appeal their assessments through the Assessor's formal process if they believe the value is incorrect.

The Hancock County property tax and assessment records page shown below provides direct access to online tax and assessment lookup tools for all parcels in the county.

Use this Hancock County page to access parcel-level tax assessment information for properties in Greenfield and throughout the county.

The DLGF Assessed Value Search and the DLGF Tax Bill Search are free state tools that also cover Hancock County parcels. The Indiana Gateway Taxpayer Portal provides current and historical tax bills for Hancock County property owners at no cost.

E-Recording and Filing in Hancock County

Electronic recording is available in Hancock County for qualifying document types. Common e-recording vendors in Indiana include CSC eRecording (866-652-0111), Simplifile (800-460-5657), and ePN (888-325-3365). Contact the Recorder's office at (317) 477-1142 to confirm which vendors are currently accepted and whether any specific requirements apply. E-recording is especially useful for title companies and lenders who handle regular transactions in Hancock County and surrounding central Indiana counties.

Documents can also be mailed to the Recorder's office in Greenfield. Include the correct fees and a self-addressed return envelope. Call ahead to confirm the exact fee total and any current submission instructions. The Indiana Recorders Association provides statewide guidance for professionals who work with Indiana county recorders.

Nearby Indiana Counties

Hancock County sits east of Marion County and borders several central Indiana counties. Each has its own recorder's office and property record system.